Are you starting to worry now how you’re going to be able to get this many reports out to everyone who needs it? Won’t that be a lot of clicking and individual printing? How many hours will I have to wait for processing all of those?
Worry not! For Batch Reporting is here!
In MMARS, Batch Reporting is a handy little tool if you want to create a plethora of reports without having to do each report individually.
Here you can see the main page for the batch reports, where you are about to let MMARS work its magic and create hundreds of reports at a time (if you need hundreds, you can do less too).
You should be pretty familiar with the interface from the other reporting systems, so I’m not going to go too in-depth on where I’ve already covered, I’m going to tell you what’s different, and how you use it.
Let’s start with an example group of reports.
As we see here, there’s an A, and an N, at the top of the selection box, A for selecting all of the schools, and N for selecting none. Not just the school tab has this, any selection box with more than one option will have it.
You may notice the two little dot selectors below the selection box, this has to do with the reports themselves, choosing, “All (Together)”, will result in one report for all of the schools and other categories respectively. Choosing, “Each (Separate)”, will create a separate report for each individual school, and the other categories respectively.
Basically, when you choose All, you’re going to have less reports, and when you choose Each, you’re going to have much, much more reports depending on how many times you select Each.
For this example, I’m going to select Each, for all of the boxes that let me.
After I’ve gone through and selected what I want, I should be able to submit my load of reports, but I’m not going to do that quite just yet.
First, I can rename my file if I want to, change the file type, and, create a primary break?
Creating a primary break allows for easier organization when the batch report is done, as it will separate the reports either by school, teacher, or depending on what data you have, could give you other options too.
For now, I’m going to create a primary break by school, and grade.
You can also share your reports directly, which if you are an administrator, will allow you to send them directly to your teachers.
After your batch has been submitted, you should head on over to the report queue, where you can monitor your reports and statuses.
This is just my example of a batch queue, but it will be vastly different based on what you choose for your reports. Here you can see you can sort the reports through a plethora of tickboxes and select boxes, where you can find that exact report you needed for a certain teacher, or if you need certain data from a class year.
If you were to click on any of the blue links, which are the complete reports, you would be redirected to another page that would show you that individual report.
Now that I’ve shown you how to do it, try it yourself!